Managing ACH Payroll Templates

An ACH* Payroll template is a defined set of instructions that you can use for repeated payroll payments. Templates make it easy to set up and use repetitive payments.

Note: If you create a new template based on an existing template or payment, then the new template's name must be unique. Otherwise, the system will prompt the User to create a unique template name.

To create an ACH Payroll template

  1. In the navigation menu, click or tap Advanced Payments > ACH & Wires.

  2. Click or tap Create Template, then selectPayroll.

  3. Enter a Template Name.

  4. (Optional) Click or tap User Roles to make the template available to other users within your business.

  5. Check User Roles that should have access to template and click or tap Done.

  6. Enter Company Entry Description

  7. (Optional) If applicable, select Subsidiary

  8. Select funding Account

  9. Click or tap Add Multiple Recipients

  10. Select Recipients to include in template

  11. Enter Amount for each recipient. Note: Leave the amount as $0 on the template if the amount to be paid changes each payroll period.

    1. (Optional) Click or tap Recipient kebab menu and Select Expand Row to Notify Recipient or enter an Addendum.

      1. Select the Notify Recipient check box to notify the Recipient. This option is only enabled if an email address is on the recipient’s profile.

      2. iInput AddendumMessage

      3. Click or tap Show Details to review account information.

  12. Click or tap Save

  13. Click or tap Close or Pay on confirmation pop up Note: Selecting Pay will pick up on step 3 under to send a payroll file using a template.

To send a payroll file using a Payroll Template

  1. In the navigation menu, click or tap Advanced Payments > ACH & Wires.

  2. On template line, click or tap kebab menu and select Pay

  3. Select Effective Date. The effective date is the pay date.

    1. (Optional) If you select the current day to make a Same Day ACH payment, a confirmation message appears asking you to acknowledge that this type of payment may incur a fee for the expedited processing. Click Agree.

  4. Note: If the transaction exceeds the Same Day ACH payroll limit ($100,000), an error banner appears and you cannot Draft or Approve the transaction until you select a new date or change the amount.

  5. Enter Amount for each recipient Note: If recipient is not being paid, click or tap kebab menu and select Do Not Pay.

  6. Click or tap Draft or Approve. Note: ACH Payroll files that are drafted must be approved in order to be processed. FAIRWINDS does not receive the ACH Payroll file for processing until it has been approved. ACH Payroll approval cutoff time: 4pm

  7. Select appropriate secure access code destination

  8. Input secure access code

  9. Click or tap Verify

  10. A confirmation message appears. Click or tap Close. If you see an error message, contact us at (407) 277-5045 for assistance.

To edit a Payroll Template

  1. In the navigation menu, click or tap Advanced Payments > ACH & Wires.

  2. On template line, click or tap the menu with 3 dots and select Edit

  3. To add recipients, click or tap Add Multiple Recipients

    1. Select the recipients to add

    2. Click or tap Add. Note: The recipient needs to be created prior to adding them to a template.

  4. To remove recipients, click or tap the menu with the 3 dots for recipient and select Remove

  5. Click Save